You’ve spent a year building this and you’ve done it well. What you shouldn’t be doing is answering the florist’s phone call while you’re getting dressed. I take the last month, and then the day itself.
What I take over
We meet a month out, you hand me everything you’ve built, and from that point the suppliers call me instead of you.
Two or three hours going through every contract, contact and decision you’ve already made.
A written schedule of the day, shared with every supplier and with whoever in your family needs to know.
I confirm arrival times, set-up needs and access with each of them, and I check the gaps nobody thought about.
A visit to the venue with the timeline in hand, so the plan matches the actual doors, stairs and distances.
I’m there while the room is built, checking it against what you asked for rather than what’s convenient.
Timings held, suppliers cued, problems solved out of your sight. You find out about them afterwards, if at all.
How the day runs
The order rarely changes, whatever the timings turn out to be. Yours we set together, weeks before.
First at the venue. I check what arrived overnight and what didn’t, and I start making the calls about the second one.
Florist, rentals, catering, sound. Everyone arrives when they said they would because I confirmed it twice.
Chairs counted, aisle measured, music tested, celebrant briefed. The rain plan is decided now, not later.
I come to where you’re getting ready. Buttons, timings, the bouquet, and whatever you’ve just remembered.
Parking, seating, the aunt who came to the wrong entrance. You don’t hear about any of it.
Cues to the musicians and the photographer, the room turned over for dinner while nobody’s looking.
Courses paced against speeches, the cake on time, the light changed before the first dance.
Suppliers paid off and packed out, gifts and your things collected, venue handed back. You go to bed.
Questions
Ideally six to eight months before the date, because I only take a limited number of weddings each season and Saturdays in June and September go first.
That said, the work itself starts about a month out. If your date is close and I’m free, we can still do this properly.
To me, from the handover meeting onwards. I introduce myself to each of them, confirm what was agreed and become the number they call.
The contracts stay yours and nothing changes in them. What changes is who picks up the phone at eight in the morning.
We agree the alternative in the walk-through, weeks before: where the ceremony moves, how long the change takes, who does what and by when.
On the day I watch the forecast and call it at a fixed hour, so nobody spends the morning debating. Deciding late is what ruins a rain plan, not the rain.
No. It’s your wedding and you’ve built it. If I spot something that won’t work — a timing that’s too tight, a supplier who needs access nobody arranged — I’ll tell you, and then you decide.
For most weddings, yes. Above roughly a hundred and fifty guests, or when the day moves between separate venues, I bring an assistant — I’ll say so in the quote rather than discovering it in the last week.
Then we’re probably talking about partial or full planning instead. Plenty of couples start here and realise halfway that they’d rather hand over more. That’s a conversation, not a problem.
Investment
From €1,500
Flat fee, agreed in advance. No percentage of what you’ve already spent.
Guest numbers, how many suppliers there are to brief, whether the day moves between separate venues, and how far the venue is from me. A second coordinator, where the size of the wedding calls for one, is quoted openly rather than added later.
You get the figure after the first conversation, once I know what you’ve already arranged. It doesn’t change afterwards unless the wedding does.
How pricing worksFrom a couple
Everything organised down to the last detail, with touches our guests noticed. They felt thoroughly looked after.
